Quotations & Fee Proposals

Fixed Fee:

Fixed Fee Design Services will be charged in agreement with the submitted proposal based on the agreed scope of work.

Freelance Services:

Freelance Design Services will be charged at the agreed hourly rate following instruction by the Client or Client’s Representative.

The Designer will charge for all services in relation to the requested brief and record time and resource against each project on an individual project basis.     

Contract

Offers are based on the works being carried out under our standard contract conditions.

Whilst every care is taken to understand the extend of a project brief at initial instruction, it is understood that in the role of Freelance Designer we may be working with limited survey, photographic or end-user information, therefore queries and concerns may arise leading to additional service and time extensions.

All proposal documents remain the copyright of Be Inspired Interiors Ltd and the contents must not be divulged to any third party without our consent regardless of the proposal being accepted.

We assume standard hours of working of 8am -6pm.  We will be pleased to provide for alternative arrangements but must reserve the right to amend our price and/or programme.

Travel expenses will be charged for along with any other additional disbursements

Be Inspired Interiors Ltd can not be held accountable for the accuracy of drawings produced from information provided by the Client, including (but not Exclusively)

  • Conversion of PDF drawings
  • Production of drawings based on Measured Surveys provided by the Client or 3rd Parties

For the avoidance of doubt, Be Inspired Interiors Ltd will not provide the following services which will be the responsibility of others:  (unless agreed otherwise / on a project by project basis)

  • Measured Building Survey
  • Asbestos Survey
  • Conditions Survey
  • Acoustic Design
  • Structural Design
  • Principle Designer
  • Mechanical & Electrical Design
  • Catering Design
  • Building Regulations
  • Planning Permission
  • Project Budgeting or Financial Requirements

Payment Terms

Invoices will be submitted for project hours recorded at the end of each calendar month and payment of invoices are due within 28 days of the date of invoice.

STANDARD CONDITIONS OF APPOINTMENT

Where defined terms are used in the Agreement they are distinguished by an initial capital letter. The following definitions are in addition to those set out or implied elsewhere in the Agreement.

The Brief is the latest statement of requirements for the Project issued or approved by the Client:

  • at inception any initial statement by the Client;
  • after clarification of the objectives, the Design Brief (or Output Specification);
  • and any subsequent development into the Project Brief.

The Brief includes any information or drawings prepared by or on behalf of the Designer and approved by the Client during the development of the Brief.

Where the Project is for construction works, the Construction Cost is the cost of constructing the Project, less the Excluded Costs. After the Client’s initial statement of the Construction Cost, such cost becomes the latest professionally prepared estimate approved by the Client or the final cost of constructing the Project. Where no such cost is approved it is a fair and reasonable amount.

To co-operate, including any derivations, means to provide to or receive from Other Persons information reasonably necessary, as and when requested, for performing the Services or for such Other Persons to carry out their work or services, to consider and, where competent to do so, to comment on such information.

The Construction Cost and the Relevant Cost exclude Value Added Tax, fees (unless managed by the Designer), any loss and/or expense payments paid to a contractor, or any liquidated damages recoverable by the Client, the costs of resolution of any dispute, and the Client’s legal and in-house expenses.

A person, company or firm, other than the Designer or any sub-consultant of the Designer, including but not limited to consultants, contractors, sub-contractors, specialists, statutory bodies/undertakers or approving or adopting authorities, who have performed or will perform work or services in connection with the Project.

Where the Project is for construction works, the Relevant Cost is the latest professionally prepared estimate approved by the Client, or the final agreed cost of the elements, specified elsewhere in the Agreement, for which the Designer performs services. Where no such cost is approved it is a fair and reasonable amount.

The specified Services including any specified Roles to be performed by the Designer as may be varied by the Client in accordance with this Agreement.

After the Client’s initial statement of the Timetable for performance of the Services, the Timetable becomes the latest programme approved by the Client.

The Standard Conditions of Appointment are in 2 parts. Part A of the Conditions is applicable for all Clients. Where the Client is acting for business or commercial purposes or is a Public Authority Part B is used in conjunction with this Part A. Part B does not apply where the Client is a consumer ie ‘a natural person acting for purposes outside his trade, business or profession’ unless the Client decides otherwise. The Standard Conditions are used with the Project Data component which forms part of the agreement.

Interpretation

A1.1.1 The headings and notes to the Conditions are for convenience only and do not affect interpretation.

A1.1.2 Words denoting natural persons include corporations and firms and vice versa.

Communications

A1.2 Any notice or other document required under the Agreement is to be in

Writing and given or served by any effective means to the address of the recipient stated in the Agreement or such other address, including a postal address or fax number notified to the other party.

Communications between the Client and the Designer that are not such notices or document may be sent to any other address, including an e-mail address, notified to the other party as an appropriate address for specific communications. Communications take effect on receipt, but if not in writing are of no effect unless and until confirmed in writing by the sender or the other party.

Communications sent by special delivery or recorded delivery are deemed (subject to proof to the contrary) to have arrived at the appropriate address on the second working day after posting.

Public holidays

A1.3 Where under this Agreement an action is required within a specific period of days, that period includes Saturdays and Sundays but excludes any day that is a public holiday.

Statutes

A1.4 Reference to a statute or statutory instrument includes any subsequent amendments, consolidation or replacement of it.

Common law rights

A1.5 The provisions of this Agreement do not exclude any rights at c common law or in equity except where expressly stated to do so.

Duration

A1.6 The provisions of this Agreement continue to bind the Client and the Designer as long as necessary to give effect to their respective rights and obligations.

Duty of care

A2.1.1 The Designer exercises reasonable skill care and diligence in conformity with the normal standards of the Designer’s profession in performing the Services including any specified Roles and discharging all the obligations under this clause A2.

A2.1.2 The Designer:

(a) performs the Services, so far as reasonably practicable, in accordance with the Brief and any time-scale or cost limit agreed with the client;

(b) performs the Services in accordance with any project procedures agreed from time to time;

(c) provides adequate professional, financial and technical resources;

(d) Co-operates with any of the persons named in the Project Data or whose appointment is foreseen or foreseeable and, as applicable, co-ordinates and integrates information received into the Designer’s work;

(e) does not make or cause to be made any material alteration to the Project or Services without the knowledge and consent of the Client;

(f) maintains effective monitoring and review procedures;

(g) exercises impartial and independent judgement;

(h) keeps the Client informed of progress in the performance of the Services.

Duty to advise

A2.2 The Designer advises the Client upon becoming aware of:

.1 a need to review or vary the Services, the Timetable and/or the fees;

.2 a need to review or vary any part of the information provided by the Client, or the Brief, the Construction Cost or Relevant Cost, the Timetable or any Client’s instruction and/or any approved design;

.3 any information or decisions required from the Client or others in connection with performance of the Services;

.4 a need to appoint Other Persons, other than those named in the Project Data, to perform work or services in connection with the Project;

.5 any other significant matter or risk that may affect delivery or quality of the Project and the Client issues instructions to resolve the matter.

Statutory Regulations

A2.3 The Designer advises the Client about the application of statutory requirements to the Services and the information which must be submitted for consents by statutory authorities, and of any related obligations of the Client.

In any conflict between the statutory requirements and this Agreement the former take precedence.

Designer’s authority

A2.4 The Designer acts on behalf of the Client in the matters set out or necessarily implied in the Agreement, but has no authority, without the Client’s prior approval:

(a) to enter into any contractual or other commitment on behalf of the Client;

(b) to terminate the employment of any Other Person appointed by the Client;

(c) to issue any instruction to any Other Person which would or might delay completion of the Project or, where applicable, exceed the approved Relevant Cost (plus any contingency or similar provisions), or vary the quality of the Project, except to a contractor in the event of an emergency to prevent danger to persons or material damage to the Project.

Designer’s Representative

A2.5.1 The Designer’s Representative:

(a) undertakes or directs the performance of the specified Services;

(b) has full authority to act on behalf of the Designer for all purposes in connection with the matters set out or necessarily implied in the Agreement.

A2.5.2 The Designer may not replace the Designer’s Representative without the prior consent of the Client (which consent is not unreasonably withheld or delayed) except in the event of emergency, permanent incapacity, death, sickness or where such person leaves the employment of the Designer. Any replacement is to be a person approved by the Client (which consent is not unreasonably withheld or delayed). Where practicable, the Designer arranges for an  appropriate handover period between the person being replaced and the replacement.

A2.5.3 If, in the Client’s reasonable opinion, the performance or conduct of any person engaged in performance of the Services is unsatisfactory, the Client may request the removal of such person.

Completion of Services

A2.6.1 The Designer notifies the Client when the Designer considers the Services are complete. On completion of the Services, on reasonable demand and payment of fees  and other amounts properly due, the Designer returns to the Client any documents, or other property provided by the Client for use by the Designer in connection with the Project.

Client’s Representative

A3.1 The Client’s Representative has full authority to act on behalf of the Client for all purposes in connection with the matters set out or necessarily implied in the Agreement.

Information, decisions,

A3.2 The Client supplies the initial statement of the Client’s requirements and approvals, etc advises the relative priorities of the Client’s requirements or the Brief, the Construction Cost and the Timetable.

A3.3 The Client supplies, free of charge, all the information in the Client’s possession, or which is reasonably obtainable, and which is necessary for the proper and timely performance of the Services including any such information in a health and safety file, or other information about or affecting the site or construction work and the Designer is entitled to rely on such information.

A3.4 The Client gives decisions and approvals as necessary for the proper and timely performance of the Services.

A3.5.1 The Client may issue instructions to the Designer, but if the Designer gives written notice of reasonable objection to an instruction the Designer need not comply with it.

A3.5.2 Where the Designer has responsibility to direct and/or co-ordinate the work or services of or give instructions to Other Persons, such instructions are issued only through the Designer and the Client does not hold the Designer responsible for any instructions issued otherwise.

Appointment and payment of Other Persons

A3.6 Where work or services, other than those to be performed by the Designer, are required, the Client appoints and pays Other Persons under separate agreements to perform such work or services, holds them responsible for the competence and performance of their work or services, and requires them to Co-operate with the Designer. The Client confirms in writing to the Designer the services to be performed by such persons, their disciplines and the expected duration of their employment.

A3.7 The Client holds the contractor or contractors appointed to undertake construction works responsible for the management and operational methods necessary for the proper carrying out and completion of the construction works in compliance with the building contract or contracts and for health and safety provisions on the Site.

Applications for consent

A3.8 The Client instructs the making of applications for consents under planning legislation, building acts, regulations or other statutory requirements and by freeholders and others having an interest in the Project. The Client pays any statutory charges and any fees, expenses and disbursements in respect of such applications.

The Client acknowledges that planning permission and other approvals from third parties may not be granted at all, or in accordance with any anticipated time-scale.

Legal advice

A3.9 The Client procures such legal advice and provides such information and evidence as required for the resolution of any dispute between the Client and any other parties providing work or services in connection with the Project.

Assigning

A4.1 Neither the Designer nor the Client at any time assigns the Agreement or any rights arising under it without the prior written consent of the other, such consent not to be unreasonably withheld or delayed. Assignment, or assignation (where the law of Scotland applies) of the licence to copy and use information is subject to compliance with the terms of clause A6.2.

Sub-contracting

A4.2 With the consent of the Client, which consent is not unreasonably withheld, the Designer may appoint a sub-consultant or sub-consultants to perform part of the Services. The Designer confirms such consent in writing. Any such sub-contracting does not relieve the Designer of responsibility for carrying out and completing the Services in accordance with the Agreement. Such consent is not required in respect of persons such as agency or self-employed staff, or firms providing draughting or other services hired by the Designer.

Specialist services

A4.3.1 The Designer may recommend that the Client appoints another consultant, contractor or specialist with appropriate knowledge and experience to perform an element of the Services where in the opinion of the Designer it would benefit the Project to do so. The Client may consent to make such appointment, which consent is not unreasonably withheld. On such appointment the Client notifies in writing the Designer, who is relieved of responsibility and liability for that element of the Services.

The Designer Co-operates with such other consultant, contractor or specialist appointed by the Client.

Calculation of fees

A5.1 The fees for performance of the Services and/or any additional services, together with any specified Expenses are calculated as specified elsewhere in the Agreement.

Basic Fee

A5.2.1 Where the Project is for construction works, the Basic Fee for performance of the Services, including the specified number of site visits during the construction period, is:

(a) a percentage of the Relevant Cost calculated in accordance with clause A5.3; and/or

(b) a calculated or fixed lump sum or sums in accordance with clause A5.4 or A5.5; and/or

(c) time charges in accordance with clause A5.6; and/or

(d) another agreed method.

A5.2.2 For other professional services, the Basic fee is:

(a) a fixed lump sum or sums in accordance with clause A5.5; and/or

(b) time charges in accordance with clause A5.6; and/or

(c) another agreed method.

Percentage fees

A5.3 Where this clause A5.3 applies, the specified percentage or percentages are applied to the Relevant Cost. Interim fee calculations are based on the current Relevant Cost. The final fee is calculated on the agreed final Relevant Cost.

Calculated lump sums

A5.4 Where this clause A5.4 applies, the fee is calculated, subject to clause A5.7, by applying the specified percentages to create:

.1 a lump sum or sums based on the Relevant Cost approved by the Client for the developed design (RIBA Stage D), or

.2 a separate lump sum for each work stage based on the Relevant Cost approved by the Client at the end of the previous stage.

Fixed lump sums

A5.5 Where this clause A5.5 applies, the fee is the specified fixed lump sum or sums.

Such sums are adjusted in accordance with clause A5.7 or if material changes are made to the Brief and/or the Relevant Cost and/or the Timetable.

Time charges

A5.6 A time-based fee is ascertained by multiplying the time reasonably spent in the performance of the Services by the specified hourly or daily rate for the relevant personnel. Time ‘reasonably spent’ includes the time spent in connection with performance of the Services in travelling from and returning to the Designer’s office.

Revision of lump sums

A5.7 Every 12 months, lump sums complying with clause A5.4.1 or A5.5, less any and other rates amounts previously claimed, and rates for time charges are revised in accordance with changes in the Average Earnings Index and rates for mileage and printing in accordance with changes in the Consumer Prices Index.

Each 12-month period commences on the anniversary of the Effective Date of the Agreement, or where clause A5.4 applies, the date of calculation of the lump sums.

Fee adjustment

A5.8.1 Additional Fees, calculated on a time basis unless otherwise agreed, are payable to the Designer if:

(a) the Designer is involved in extra expense for reasons beyond the control of the Designer. Reasons for such entitlement include, but are not limited to, the Designer being required to vary any item of work commenced or completed pursuant to the Agreement and/or performance of the Services is delayed, disrupted or prolonged;

(b) the costs of any work, installation or equipment, for which the Designer performs Services, are omitted from the Relevant Cost.

The Designer informs the Client on becoming aware that this clause A5.8.1 will apply. This clause A5.8.1 does not apply where the extra work or expense to which it refers is due to a breach of the Agreement by the Designer.

A5.8.2 If the Designer consents to enter into any supplementary agreement, the terms of which had not been agreed by the Designer at the date of the Agreement, the Designer is entitled to payment of the Designer’s reasonable costs of so doing, including but not limited to legal advice.

A5.8.3 If any part of the Services is reduced or omitted, the relevant fee is adjusted to reflect the change in resources required by the Designer.

Services not completed

A5.9.1 Where for any reason the Designer provides only part of the specified Services, the Designer is entitled to fees calculated as follows:

(a) for completed Services, as specified for those Services;

(b) for completed stages, as specified for those stages;

(c) for Services or stages not completed, a fee proportionate to that specified based on the estimated percentage of completion.

A5.9.2 Where a tender is invited for work or services as instructed by the Client but such work or services are not proceeded with, the Designer is entitled to fees calculated on the Relevant cost current at the date of invitation to tender.

Expenses and Disbursements

A5.10 Expenses other than specified Expenses and incurred with the prior authorisation of the Client and any disbursements made on the Client’s behalf are reimbursed at net cost plus any specified handling charge.

Maintain records

A5.11 The Designer maintains records of time spent on Services performed on a time basis and of any expenses and disbursements to be reimbursed at net cost and makes these available to the Client on reasonable request.

Payment

A5.12 Payment under the Agreement becomes due to the Designer on issue of the Designer’s account. The final date for such payments by the Client is 28 days from the date of issue of an account. Instalments of fees are calculated on the basis of the estimated percentage of completion of the Services or stages or other services or any other specified method. The Designer issues accounts showing any accrued instalments of the fee and other amounts due, less any amounts previously paid and state the basis of calculation of the amounts due. The Designer submits the final account for fees and any other amounts due when the Designer considers the Services have been completed.

Late payment

A5.13 Any sums due and remaining unpaid at the expiry of 28 days after the date of issue of an account from the Designer bear simple interest until the date that payment is received at the daily rate equivalent to 5% over the current dealing rate of the Bank of England Rate current at the date that a payment becomes overdue.

A5.14

For the avoidance of doubt the Designer’s entitlement to interest at the specified rate also applies in respect of any amounts that are awarded to the Designer in adjudication, arbitration or legal proceedings.

Payment on suspension

A5.15 If the performance of any or all of the Services is suspended or the Agreement or termination is terminated, the Designer issues an account or accounts for and is entitled to payment of:

.1 any part of the fee and other amounts due at the date of suspension or termination; and

.2 any direct costs properly and necessarily incurred by the Designer by reason of the suspension and any resumption or the termination together with any licence fee due if the notice of suspension or termination is given:

(a) by the Client, except where the suspension or termination arises from a material or persistent breach of the obligations under the Agreement by the Designer;

(b) by the Designer because of a material or persistent breach of the

obligations under the Agreement by the Client; or

(c) by the Designer if prevented from or impeded in performing the services for reasons beyond the Designer’s control.

Recovery of costs

A5.16 The Client or the Designer pays to the other party all costs reasonably incurred (including costs of time spent by principals, employees and advisors)

  • in respect of obtaining payment of any amounts properly due, or
  • in successfully resisting or defending any claim or part of a claim brought by the other

VAT

A5.17 In addition to the fees and expenses, the Client pays any Value Added Tax chargeable on the Designer’s fees and expenses.

Copyright

A6.1.1 The Designer owns the copyright in the original work produced in the performance of the Services and generally asserts the Designer’s moral rights to be identified as the author of such work.

A6.1.2 No part of any design by the Designer may be registered by the Client without the consent of the Designer in writing.

Use of information

A6.2 The Client has a licence to copy and use and allow Other Persons providing services to the Project to copy and use drawings, documents, bespoke software and all other such work produced by or on behalf of the Designer in performing the Services, hereinafter called ‘the Material’, but the Designer is not liable for any use of the Material other than for the purposes for which it was prepared. Where the Material relates to a design prepared by or on behalf of the Designer, such purposes include operation, maintenance, repair, reinstatement, alteration, promotion, leasing and/or sale of the Project but exclude the reproduction of the design for any part of any extension of the Project, and/or for any other project except on payment of a licence fee specified in the Agreement or subsequently agreed.

Provided that:

.1 if it is intended to make any permitted use after the date of the last Service performed under the Agreement the Designer, following a request from the Client, promptly confirms the degree of completion of the Material;

.2 if at any time the Client is in default of payment of any fees or other

amounts properly due, the Designer may suspend further use of the licence on giving 7 days notice of the intention of doing so. Use of the licence may be resumed on receipt of such outstanding amounts.

A6.3.1 Where the Material relates to a design prepared by or on behalf of the Designer, the Designer has the right to publish photographs of the Project, and the Client gives reasonable access to the Project for this purpose for 2 years after practical completion of the construction works.

A6.3.2 The Designer requires the consent of the Client, which consent is not unreasonably withheld, before publication of any other information about the Project unless reasonably necessary for performance of the Services.

A6.4 Neither the Client nor the Designer discloses to any other person Confidential Information unless:

.1 disclosure is necessary for the proper performance of the Services, or in order to take professional advice in relation to the Agreement or the Services, or in order to obtain/maintain insurance cover as required by the Agreement;

.2 is in the public domain other than due to wrongful use or disclosure, or

.3 disclosure is required by law or because of disputes arising out of or in connection with the Agreement.

The Client and the Designer take all reasonable steps to ensure that relevant employees or agents, including any sub-consultants of the Designer, are aware of the parties’ obligations under this clause.

Patents, etc.

A6.5 The fee for performance of the Services includes all royalties, licence fees or similar expenses in respect of the making, use or exercise by the Designer of any invention or design for the purpose of performing the Services.

Time limit for action

A7.1 Any action or proceedings arising out of or in connection with this or proceedings Agreement whether in contract, tort, statutory duty or otherwise is commenced before the expiry of the period stated in the Agreement from practical completion or the date of the last Service performed under the Agreement, whichever is the earlier.

Limit of liability

A7.2.1 In any such action or proceedings the Designer’s liability for loss or damage is limited to the sum stated in the Agreement or where clause A7.3 applies, the net contribution, whichever is the lesser sum.

A7.2.2 The Client does not hold principals, employees, sub-consultants or agents of the Designer liable in respect of any negligence, default or other liability arising from performance of the Services.

Net contribution

A7.3 The net contribution, if applicable, is such sum as it is just and equitable for the Designer to pay having regard to the extent of the Designer’s responsibility for the loss and/or damage in question and on the assumptions that:

.1 all other consultants and advisors of the Client, contractors and sub-contractors providing work or services for the Project have provided to the Client contractual undertakings on terms no less onerous than those of the Designer under this Agreement;

.2 there are no exclusions of or limitations of liability nor joint insurance or co-insurance provisions between the Client and any other person referred to in this clause; and

.3 all the persons referred to in this clause have paid to the Client such sums as it would be just and equitable for them to pay having regard to the extent of their responsibility for that loss and/or damage.

Professional Indemnity Insurance

A7.4 The Designer maintains professional indemnity insurance, with a limit of indemnity of not less than the amount stated in the Agreement in respect of each and every claim or series of claims arising out of the same originating cause provided such insurance continues to be offered on commercially reasonable terms to Designers of a similar size and financial standing to the Designer at the time when the insurance is taken out or renewed, as the case may be.

Such insurance is:

• limited to the amounts (if any) stated in the Agreement in the aggregate in any year of insurance;

• subject only to such other limitations, exceptions and exclusions as are commonly included in such policies;

• maintained until at least the expiry of the period stated in the Agreement from the date of the last Service performed under the Agreement or (if earlier) practical completion of construction of the Project.

The Designer, when reasonably requested by the Client, produces for inspection a broker’s letter or certificate confirming that the professional indemnity insurance required under the Agreement has been obtained and/or is being maintained.

The Designer informs the Client if such insurance ceases to be available at commercially reasonable terms or subsequent to the date of this Agreement an aggregate limit applies to any matters other than those specified in the Agreement in order that the Designer and Client can discuss the best means of protecting their respective positions.

Supplementary Agreements

A7.5.1 Where it is specified in the Project Data that the Designer will be required to enter into a collateral warranty or warranties in favour of Funders, Purchasers or Tenants and the terms of the warranty together with the names or categories of other parties who will sign such agreements are appended to this Agreement, the Designer enters into such agreement or agreements with a third party or third parties within a reasonable period of being requested to do so by the Client, providing that all fees and other amounts due have been paid.

A7.5.2 Where it is specified in the Project Data that a Third Party Rights Schedule in favour of Funders, Purchasers or Tenants is applicable and appended to this Agreement the Client and Designer comply with the Supplementary Conditions set out in the appendix.

A7.5.3 Where it is specified in the Project Data that a supplementary agreement for (a) ‘consultant switch’ or (b) novation is applicable and such agreement is appended to this Agreement, the Designer enters into such agreement with the Client and the contractor appointed to complete the design and construction of the project within a reasonable period of being requested to do so by the Client, providing that all fees and other amounts due have been paid.

Rights of third parties

A7.6 Except where clauses A7.2.2 and A7.5.2 apply, nothing in this Agreement confers or is intended to confer any right to enforce any of its terms on any person who is not a party to it other than lawful assignees.

Suspension

A8.1.1 The Client may suspend the performance of any or all of the Services by giving not less than 7 days notice in writing to the Designer specifying the Services affected.

A8.1.2 The Designer may suspend performance of the Services and the obligations under clause A2 on giving not less than 7 days’ notice to the Client of the intention and the reasons for doing so in the event:

(a) that the Client is in default of payment of any fees or other amounts due; or

(b) that the Client is in material or persistent breach of the obligations under the Agreement; or

(c) that the Designer is prevented from or impeded in performing the Services for reasons beyond the Designer’s control; or

(d) of force majeure.

A8.2.1 After receipt of a notice under clause A8.1.1 or the expiry of the notice period under clause A8.1.2 the Designer ceases performance of the suspended Services in an orderly and economical manner.

A8.2.2 If the reason for the suspension is remedied the Designer resumes performance of the Services and obligations within a reasonable period.

A8.3 Any period of suspension arising from a valid notice given under clause A8.1 or clause A8.2.1 is added to any programmed date for completion of any or all of the Services.

Termination

A8.4 The Client may by giving not less than 14 days’ notice in writing to the Designer terminate this Agreement stating the reasons for doing so.

A8.5 The Designer may give not less than 14 days’ notice in writing to the Client in the event that:

.1 any period of suspension arising under clause 8.1.1 exceeds six months and the Client fails to issue instructions to proceed with the suspended Services; or

.2 the Client fails to remedy the reason for the suspension arising under

clause A8.1.2 (a) or (b); or

.3 a suspension arises under clause A8.1.2 (c) or (d) and the Designer and the Client fail to agree an appropriate course of action.  The Designer may upon the expiry of the notice period terminate the Agreement.

A8.6 This Agreement may be terminated immediately by notice from either party if:

.1 the other party commits an act of bankruptcy or is subject to a receiving or administration order, and/or goes into liquidation, and/or becomes insolvent, and/or makes any arrangements with creditors; or

.2 the Designer becomes unable to perform the Services through death or incapacity.

A8.7 On termination of this Agreement, a copy of the Material not previously provided to the Client is delivered on demand to the Client by the Designer, subject to the terms of the licence under clause A6.2 and payment of any outstanding fees and other amounts due under clause A5.15 plus the Designer’s reasonable copying charges.

A8.8 Termination of this Agreement is without prejudice to any rights and remedies of either party.

A9.1 Any dispute or difference arising out of this Agreement may be referred to adjudication, legal proceedings or arbitration by the Client or the Designer in accordance with the provisions of this Agreement.

The Client and the Designer may agree, if the matter is suitable for mediation, to refer it to a Mediation service.

*The Designer is expected to operate in-house procedures to promptly handle complaints and disputes relating to specific project or performance matters.

Notice of withholding

B1.1 A written notice from the Client to the Designer is given, not later than 5 days before the final date for payment of any amount due to the Designer, if the Client intends to withhold payment of any part of that amount stating the amount proposed to be withheld and the ground for doing so or, if there is more than one ground, each ground and the amount attributable to it. Any amount to be withheld does not include any claim under any other contract between the Client and the Designer.

If no such notice is given the amount due is the amount stated as due in the account. The Client does not delay payment of any undisputed part of an account.

No set-off

B1.2 All rights of set-off at common law or in equity which the client   would otherwise be entitled to exercise are expressly excluded.

Adjudication

B2.1 Any dispute or difference arising out of this Agreement may be referred to adjudication by the Client or the Designer in accordance with the procedures specified elsewhere in the Agreement.

The parties may agree on a person to act as adjudicator, or the adjudicator is a person to be nominated at the request of either party    by the nominator specified elsewhere in the Agreement.

Adjudication

B2.2 In any dispute or difference in connection with the enforcement of a decision an adjudicator is referred to the courts in place of any provisions for arbitration in this Agreement.

Arbitration

B2.3 Without prejudice to the statutory right of adjudication, any dispute or   difference may be referred by the Client or the Designer to arbitration if specified elsewhere in the Agreement. The referring party gives notice to the other to such effect and the dispute or difference is referred to the arbitration and final decision of a person to be agreed between the parties or, failing agreement within 14 days of the date on which the notice is served, a person appointed by the appointor identified in the Agreement on the application of either party.

B2.3.1 Where the law of England and Wales or Northern Ireland is the applicable law:

(a) the Client or the Designer may litigate any claim for a pecuniary remedy which does not exceed £5,000 or such other sum as is provided by statute pursuant to section 91 of the Arbitration Act 1996;

(b) in such arbitration the Construction Industry Model Arbitration Rules (CIMAR) current at the date of the reference apply;

(c) the arbitrator does not have the power referred to in Section 38(3) of the Arbitration Act 1996.

B2.3.2 Where the law of Scotland is the applicable law such arbitration is conducted under the rules set out in the current edition of the Scottish Arbitration Code for use in Domestic and International Arbitration (‘The Arbitration Code’).

Freedom of Information

B3.1.1 The Designer acknowledges:

(a) that the Client is subject to the Freedom of Information Act 2000 or the Freedom of information (Scotland) Act 2002 (FOIA) where the law of Scotland applies and its applicable codes of practice on the Discharge of Public Authorities’ functions and the Management of Records issued under sections 45 and 46 of the FOIA and may be required under the FOIA to disclose information in response to a request for information by a third party in connection with the Project and/or this Agreement;

(b) that the decision on whether any exemption applies to such request for information is a decision solely for the Client.

B3.1.2 When informed by the Client that such a request for information has been received, the Designer advises the Client whether or not it has information in its possession relevant to such request, provides an estimate of the time scale for its provision and of fees payable for the same in accordance with clause A5.8.1 and uses reasonable endeavours to provide the requested information within the time scales required by the FOIA.

B3.1.3 The Schedule provided by the Designer defining ‘the Confidential Information’ and ‘the Commercially Sensitive Information’ is signed and dated by the Designer and the Client. The Client acknowledges that the information is and is to be kept confidential subject only to the exceptions set out in clause A6.4 and that the public interest test applies to any request for disclosure of such information.

B3.1.4 Where the Client receives a written request for information under the FOIA and which relates to the Confidential Information or the Commercially Sensitive Information (the Requested Information):

.1 the Client before making any disclosure of the Requested Information

promptly notifies the Designer of such request and of the nature and

extent of the information requested;

.2 the Designer may make representations in writing to the Client as to whether non-disclosure is covered by the exemption in the FOIA and/or by the application of the public interest test. Such representations must be provided to the Client no later than five working days following the Client’s notification;

.3 the Client considers any representations made by the Designer before reaching a decision on whether or not to disclose the requested information. If it decides to disclose any part of the requested information it notifies the Designer of this decision not later than 24 hours in advance of disclosure;

.4 the Client does not notify the Designer under sub-clause .1 above where it has already decided not to disclose the requested information.

Corrupt gifts and payments

B3.2 The Designer neither offers nor accepts corrupt gifts or payments in connection with the award of this Agreement, the performance of the Services or the construction of the Project. The Designer takes all reasonable steps to ensure that relevant employees, agents and sub-consultants of the Designer are aware of the Designer’s obligations under this clause.